Vigilance Department assists to ensure transparency, non-discrimination, accountability and efficiency of the management function in ECL. Numerous Vigilance activities throughout the year have got the prime role to reflect the ‘Transparent and Rational’ image of the functioning of the Organisation. Several bold and innovative ideas have been taken in last year to develop faith among various stakeholders of ECL. A huge number of complaint based investigation has been conducted by the Vigilance Department of ECL throughout the year and as a result various lapses / irregularities have been pointed out. To combat those lapses/irregularities, a significant number of improvements of the prevailing systems have been implemented. Moreover, to bring more clarity in accountability, transparency and rationality of the functioning of company, several instances of irregularities/lapses, committed purposefully with mala-fide intention were considered very seriously and in numerous cases, it ended in awarding penalty to the delinquent officials. A large number of Intensive Examinations covering various departments have also been carried out to check lapses, if any and in some cases it has ended as ‘System Improvement’. Modern I.T. initiatives and e-governance have been implemented in different areas of ECL by regular supervision and monitoring of the Vigilance Department.
Preventive Vigilance:
A significant number of surprise inspections in different Areas/Units of ECL were conducted by the Vigilance Department, during 2018-19 to cover-up the entire spectrum of the functioning of the company. Moreover, a large number of Vigilance awareness-cum-motivational programmes have been organized throughout the year among various Stakeholders covering a significant number of beneficiaries. In majority of cases, prevailing systems have been studied thoroughly and whenever necessary, different “System Improvement” measures have been implemented to improve the existing system and at the same time to plug the lapses of the existing system as a part of ‘Preventive vigilance’. Such sincere effort has been reflected remarkably on the work culture of the Organisation.
Sl No |
Subject |
2018-19 |
2017-18 |
i |
Number of Surprise check/Inspection conducted along with periodical check |
58 |
65 |
ii |
Vigilance awareness cum motivational programmes |
|
|
|
a. Awareness programmes with internal faculties |
18 |
21 |
b. Competitions, Essay/Debate/Painting / Nukkad Natak/ cultural Programme etc. |
23 |
07 |
|
c. Seminar/Workshop with external or internal faculties |
03 |
01 |
|
|
d. Awareness Gram Sabhas |
01 |
02 |
|
e. Motor Cyclathon Rally |
01 |
01 |
iii |
Intensive examination |
08 |
08 |
Measures taken for improvement:
The following Systemic Improvement measures have been undertaken during the year 2018-19 for:
Punitive Vigilance:
To establish as well as to maintain the fair and transparent image of the functioning of the Organisation the instances of irregularities committed purposefully with mala-fide intention were considered very seriously and dealt with firm and exemplary punitive measures taken under the relevant Conduct Rule. As a result total 14 (Fourteen) officials were awarded various penalties.
Leveraging Technology:
Following initiatives have been undertaken by the Vigilance Department towards leveraging technology for improvement of transparency and capability of the organization:
Sl. No |
IT Initiative |
Status/Remarks |
1 |
GPS/GPRS based Vehicle Tracking System |
1479 GPS devices have been fitted in available Coal trucks. Control room is operational in all fourteen areas and in HQ. Tracking of vehicle is going on. |
2 |
Electronic Surveillance by CCTV |
1366 nos. of CCTV cameras installed in ECL. Out of 120 Nos. of Coal Heaps, CCTV installed at 114 nos. of Coal heaps. Total Number of CCTV Camera at Coal heaps is 349. |
3 |
RFID based Boom Barriers & Readers |
Installed (mechanical part): 77 nos. |
4 |
Weigh Bridge Status |
Road- 95 & Rail-11 Installation Completed. |
5 |
Wide Area Networking (WAN) |
Link Established in 135 Locations |
6 |
CoalNet Application |
Online Material Management System-Implemented in all Area stores except Rajmahal where OMMS is running on oracle based system. Implementation process has started. |
Financial Accounting System: Implemented in all areas except Rajmahal, MRS, Kalla, Poniati, Ratibati for which parallel run are going on. Cost sheet sub-module in FAS implemented in all Areas. |
||
Personal Information System: Implemented in ECL HQ. |
||
Payroll: Non-executive payroll implemented in ECL HQ, Sonepur Bazari, Kunustoria, Kolkata Sales Office and Jhanjra Area. Executive payroll implemented in all areas. |
||
Sales: Rail sales Module Implemented in all areas. Road Sales GST compliant Tax Invoices are being generated from CoalNet in all areas. |
||
VVIP Reference: Implemented in ECL HQ. |
||
7 |
Online Leave Management System |
Implemented in all areas for executives. |
8 |
Mobile Apps 1. Bill Tracking System 2. Online Grievance (NIDAN), 3. Swachha Vidyalaya, 4.Road sales (Grahak Sadak Koyla Vitran) 5. Environment |
Implemented |
9 |
Geo Fencing of Mine Boundaries |
Implemented in all Areas of ECL. |
10 |
Inter Area Network Connectivity (LAN/ WAN) |
All Area of ECL connected with HQ and Kolkata Sales Office. |
11 |
Biometric Attendance |
Payroll data is Linked with Biometric Attendance for company employee. Out of 7712 contractual employee, 6418 nos. are covered under Biometric Attendance. |
12 |
Auto Refund of EMD |
Implemented |
13 |
Reverse Auction |
Implemented for estimated Contract Value of more than Rs. 1 Crore. |
14 |
3D TLS |
Installed at Rajmahal and Sonepur Bazari. |
Implementation of Integrity Pact Programme:
Integrity Pact has already been implemented in ECL and it is in vogue.
Observance of Vigilance Awareness Week:
ECL celebrated Vigilance Awareness Week from 29.10.2018 to 03.11.2018 as per directives of Central Vigilance Commission. This year the theme of observing Vigilance Awareness Week was “Eradicate Corruption - Build a New India. Pledge was administered all across the company. Nukkad Natak was performed by the students of D.A.V. School, Nimcha. On this occasion a Motor Cyclathon was also organized. On 31.10.2018, a ceremony to reverently remember Sardar Vallabbhai Patel on the occasion of his 143rd birth anniversary was also organized. CMPF workshop/grievance redressal camp was conducted by ECL along with CMPF Regional Commissioner including representatives of different Trade Unions at Sonepur Bazari Area. On 01.11.2018, Essay writing competition / Slogan competition / Poster competition / Skit etc. was organized by Vigilance Department at different Areas of ECL, Gupta College of Technological Sciences, Asansol (Essay and Sit-n-Draw) & various Schools. On 02.11.2018, Awareness Gram Sabha was organized at Sonepur Bazari Area for dissemination of awareness in Gram Panchayats (Chinchuria Village - Dangal Para and Sukanta Palli) sensitizing citizens on the ill effects of corruption and lectures by Vigilance officials followed by discussion. On 03.11.2018 at 11:00 AM, a Seminar was organized at the Officers’ Club, Jhalbagan, ECL HQ on “Eradicate Corruption- Build a New India” in which Sri Deepak Verma, DIG CISF, ISP Burnpur was the Guest Speaker. Banners and posters with anti-corruption slogans were displayed at strategic points in ECL HQ and all the areas / units / establishments/public places like ATM, Petrol Pumps, etc.
Important Achievements:
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