Use Coal, Save the Trees
MISSION OF COAL INDIA - To produce and market the planned quantity of coal and coal products efficiently and economically in an eco-friendly manner with due regard to safety, quality and conservation. VISION OF COAL INDIA - To emerge as a global player in the primary energy sector committed to provide energy security to the country by attaining environmentally & socially sustainable growth through best practices from mine to market.

Vigilance Activities

 

Vigilance Department assists to ensure transparency, non-discrimination, accountability and efficiency of the management function in ECL. Numerous Vigilance activities throughout the year have got the prime role to reflect the ‘Transparent and Rational’ image of the functioning of the Organisation. Several bold and innovative ideas have been taken in last year to develop faith among various stakeholders of ECL. A huge number of complaint based investigation has been conducted by the Vigilance Department of ECL throughout the year and as a result various lapses / irregularities have been pointed out. To combat those lapses/irregularities, a significant number of improvements of the prevailing systems have been implemented. Moreover, to bring more clarity in accountability, transparency and rationality of the functioning of company, several instances of irregularities/lapses, committed purposefully with mala-fide intention were considered very seriously and in numerous cases, it ended in awarding penalty to the delinquent officials. A large number of Intensive Examinations covering various departments have also been carried out to check lapses, if any and in some cases it has ended as ‘System Improvement’. Modern I.T. initiatives and e-governance have been implemented in different areas of ECL by regular supervision and monitoring of the Vigilance Department.

 

Preventive Vigilance:

A significant number of surprise inspections in different Areas/Units of ECL were conducted by the Vigilance Department, during 2018-19 to cover-up the entire spectrum of the functioning of the company. Moreover, a large number of Vigilance awareness-cum-motivational programmes have been organized throughout the year among various Stakeholders covering a significant number of beneficiaries. In majority of cases, prevailing systems have been studied thoroughly and whenever necessary, different “System Improvement” measures have been implemented to improve the existing system and at the same time to plug the lapses of the existing system as a part of ‘Preventive vigilance’. Such sincere effort has been reflected remarkably on the work culture of the Organisation.

Sl No

Subject

2018-19

2017-18

i

Number of Surprise check/Inspection conducted along with periodical check

58

65

ii

Vigilance awareness cum motivational programmes

 

 

 

a. Awareness programmes  with internal faculties

18

21

b. Competitions, Essay/Debate/Painting / Nukkad Natak/ cultural Programme etc.

23

07

c. Seminar/Workshop with external or internal faculties

03

01

 

d. Awareness Gram Sabhas

01

02

 

e. Motor Cyclathon Rally

01

01

iii

Intensive examination

08

08

 

Measures taken for improvement:

The following Systemic Improvement measures have been undertaken during the year 2018-19 for:

 

  1. Release of performance bank guarantee (PBG) criteria in NIT & Purchase Order for purchase of any machinery/equipment.
  2. Acquisition/possession of land as well as processing of employment against land.
  3. SOP to be followed at Diesel Dispensing Units in respect of receipts, issue & consumption of diesel.
  4. Resettlement and Rehabilitation Policy of ECL.
  5. E-auction software to accommodate procedure delays.
  6. Civil works under Corporate Social Responsibility (CSR) activities.

 

Punitive Vigilance:

 

To establish as well as to maintain the fair and transparent image of the functioning of the Organisation the instances of irregularities committed purposefully with mala-fide intention were considered very seriously and dealt with firm and exemplary punitive measures taken under the relevant Conduct Rule. As a result total 14 (Fourteen) officials were awarded various penalties.

 

 

Leveraging Technology:

 

Following initiatives have been undertaken by the Vigilance Department towards leveraging technology for improvement of transparency and capability of the organization:

 

Sl. No

IT Initiative

Status/Remarks

1

GPS/GPRS based Vehicle Tracking System

1479 GPS devices have been fitted in available Coal trucks. Control room is operational in all fourteen areas and in HQ. Tracking of vehicle is going on.

2

Electronic Surveillance by CCTV

1366 nos. of CCTV cameras installed in ECL. Out of 120 Nos. of Coal Heaps, CCTV installed at 114 nos. of Coal heaps. Total Number of CCTV Camera at Coal heaps is 349.

3

RFID based Boom Barriers & Readers

Installed (mechanical part): 77 nos.

4

Weigh Bridge Status

Road- 95 & Rail-11

Installation Completed.

5

Wide Area Networking (WAN)

Link Established in 135 Locations

6

CoalNet Application

Online Material Management System-Implemented in all Area stores except Rajmahal where OMMS is running on oracle based system. Implementation process has started.

Financial Accounting System: Implemented in all areas except Rajmahal, MRS, Kalla, Poniati, Ratibati for which parallel run are going on. Cost sheet sub-module in FAS implemented in all Areas.

Personal Information System: Implemented in ECL HQ.

Payroll: Non-executive payroll implemented in ECL HQ, Sonepur Bazari, Kunustoria, Kolkata Sales Office and Jhanjra Area. Executive payroll implemented in all areas.

Sales: Rail sales Module Implemented in all areas. Road Sales GST compliant Tax Invoices are being generated from CoalNet in all areas.

VVIP Reference: Implemented in ECL HQ.

7

Online Leave Management System

Implemented in all areas for executives.

8

Mobile Apps

1. Bill Tracking System

2. Online Grievance (NIDAN),

3. Swachha Vidyalaya,

4.Road sales (Grahak Sadak Koyla Vitran)

5. Environment

Implemented

9

Geo Fencing of Mine Boundaries

Implemented in all Areas of ECL.

10

Inter Area Network

Connectivity (LAN/ WAN)

All Area of ECL connected with HQ and Kolkata Sales Office.

11

Biometric Attendance

Payroll data is Linked with Biometric Attendance for company employee. Out of 7712 contractual employee, 6418 nos. are covered under Biometric Attendance.

12

Auto Refund of EMD

Implemented

13

Reverse Auction

Implemented for estimated Contract Value of more than Rs. 1 Crore.

14

3D TLS

Installed at Rajmahal and Sonepur Bazari.

 

Implementation of Integrity Pact Programme:

 

Integrity Pact has already been implemented in ECL and it is in vogue.

 

Observance of Vigilance Awareness Week:

ECL celebrated Vigilance Awareness Week from 29.10.2018 to 03.11.2018 as per directives of Central Vigilance Commission. This year the theme of observing Vigilance Awareness Week was “Eradicate Corruption - Build a New India. Pledge was administered all across the company. Nukkad Natak was performed by the students of D.A.V. School, Nimcha. On this occasion a Motor Cyclathon was also organized. On 31.10.2018, a ceremony to reverently remember Sardar Vallabbhai Patel on the occasion of his 143rd birth anniversary was also organized. CMPF workshop/grievance redressal camp was conducted by ECL along with CMPF Regional Commissioner including representatives of different Trade Unions at Sonepur Bazari Area. On 01.11.2018, Essay writing competition / Slogan competition / Poster competition / Skit etc. was organized by Vigilance Department at different Areas of ECL, Gupta College of Technological Sciences, Asansol (Essay and Sit-n-Draw) & various Schools. On 02.11.2018, Awareness Gram Sabha was organized at Sonepur Bazari Area for dissemination of awareness in Gram Panchayats (Chinchuria Village - Dangal Para and Sukanta Palli) sensitizing citizens on the ill effects of corruption and lectures by Vigilance officials followed by discussion. On 03.11.2018 at 11:00 AM, a Seminar was organized at the Officers’ Club, Jhalbagan, ECL HQ on “Eradicate Corruption- Build a New India” in which Sri Deepak Verma, DIG CISF, ISP Burnpur was the Guest Speaker. Banners and posters with anti-corruption slogans were displayed at strategic points in ECL HQ and all the areas / units / establishments/public places like ATM, Petrol Pumps, etc.

 

Important Achievements:

 

  1. The Central Vigilance Commission conferred ‘Excellence’ award under the category “Timely completion of Disciplinary Proceedings” to ECL in the year 2018.
  2. Several IT initiatives and e-governance, initiated last year, became the pioneer in introducing discount bidding.
  3. By integrating vigilance activities with normal management functioning, the Company has gained in terms of morale boosting of employees and other stake holders by regular interaction in awareness cum motivation programme. This has been reflected remarkably in production and productivity.
  4. Regular monitoring by Vigilance Department has helped to check over-reporting and also in recovering a large quantum of monetary gain as penalty from the defaulters.
  5. An amount of Rs. 2868327.26 was recovered/saved as a result of various surprise inspections and CTE inspection undertaken by Vigilance department, ECL during the F.Y. 2018-19.
  6. Mission ‘JATAYU’ was launched on the concluding ceremony of Vigilance Awareness Week, 2018. The mission ‘Jatayu’ is elaborated during Awareness Programmes which is conducted at different areas throughout the year. The theme of ‘Jatayu’ is FITE i.e. Fairness, Integrity, Transparency & Equality.

 








>
DISCLAIMER : Information on this site is believed to be accurate but ECL disclaims any liability for any errors or omissions that may occur from time to time.

Copyright 2019 EASTERN COALFIELDS LIMITED,
Sanctoria, Post: Dishergarh, Dist.: West Bardhaman, W.B., PIN - 713 333 Tel: 0341-2520052-53, 2520414 Fax: 0341-2523574 Gram: EASTCOAL